O365

Microsoft Teams Upgraded

Microsoft O365 provides a suite of productivity applications for business and education customers. At the core are the storage, communication and collaboration tools.  OneDrive uses SharePoint at its back-end and it provides personal storage space for staff and students. In essence, it is replacing the requirement for personal network drives and so can save expenditure on server space. Additionally, it removes the use of pen drives and e-mail for transferring files, providing anywhere, anytime, any device access to personal working documents. You can share and collaborate on files through OneDrive but we would recommend this to be an informal arrangement between peers rather than being a sharing/collaboration tool for departments and classes.   SharePoint is an industrial strength Intranet...

Gaia Cloud Services Support

Schools, academies and colleges are increasingly using Cloud Services to support both their business functions and curriculum support. At the heart of this lay the two giant Cloud platforms O365 from Microsoft and G-Suite from Google. In the next layer down are a range of specific curriculum services, such as Purple Mash and J2E for primary schools or GCSEPod and Show My Homework for Secondary Schools. Overlaying these are Cloud based user interfaces such as that offered by Airhead Education Gaia is proactively helping schools make the journey into use of Cloud Services by: Setting up O365 and G-Suite Automating synchronisation of users and groups between the MIS and the Cloud service Facilitating single-sign on to multiple services Transitioning storage from network to Cloud drives Buildi...

Using Office Web Apps

An Office 365 gives you access to Office on-line apps. So you can use Microsoft office even if you do not have Office installed on your device. At this point we are assuming that you are already a user of Microsoft Office. This lesson will look at the difference between working on-line and off-line via the applications as   installed on your PC or Mac. The installed version of Office has more functionality but for most users the on-line apps are more than adequate. You can, of course, move files between the two. Skills covered: This lesson will get you started with use of the web-based Office apps including: Creating documents Editing documents Switching to editing in the desktop version of Microsoft Office Accessing functionality via the ‘elipse’ menu Collaborating through rea...

Compose and Send E-Mail in Office 365

In Office 365 e-mail is accessed via Outlook. You can either use Outlook on-line or as an installed application on your PC. Skills covered: This lesson will get you started with use of the Outlook web app including: Navigation within the Outlook web app Adding folders Adding items to Favourites Reading and processing messages Opening  Contacts Accessing settings Logging out Outlook  On-line Click on the mail ’tile’ on your application list. This will open Outlook on-line in a new browser tab. It will look like this. This will not be unfamiliar to you if you have received   mail through Outlook before. To create a new message click New. Watch this short video for a tour of Outlook running in a browser via the Web. Outlook  on your  PC If you wish, and are permitted, to add your ...

Organising and Scheduling with O365 Calendar

In Office 365 you will be allocated your own calendar. You can add more and share these with colleagues. Additionally, you may have access to shared calendars, for example the school events calendar, or be part of a group that owns a calendar. Skills covered: This lesson will get you started with use of your calendar including: Navigating in the calendar web app Adding and managing calendars Adding events Sharing calendars Understanding the difference between the sharing of personal calendars and  operating a calendar through a Shared Mailbox Click on the calendar app in Office 365. Calendars on the Web When open your calendar on line in a web browser it will look like this: Watch this video for a quick tour of the functionality: If you have  added your Outlook account to the desktop  appl...

Storing and Sharing Files with OneDrive

OneDrive allows you to store any type of document or file, access it from anywhere, anytime and on any Internet connected device, and share it with others. OneDrive is your personal Cloud storage location. Use OneDrive for ad hoc sharing with colleagues. Getting Started Skills covered: Navigating in OneDrive Uploading and sharing files Open your browser (Edge, Internet Explorer, Chrome, Firefox, Safari) Go to https://login.microsoftonline.com Sign in to Office  365. Click the stay signed in checkbox if you want to  always be signed in . Access OneDrive via your  apps list.  You can always access your other apps list by clicking the tile icon top left  of your screen. A Quick Tour The Microsoft video below  provides introduction to the basic use of OneDrive: Let’s revisit some of the ...

Introduction to Office 365 for Education

Office 365 Education is a collection of services that allows you to collaborate and share your schoolwork. It’s available for free to teachers who are currently working at an academic institution and to students who are currently attending an academic institution. The service includes Office Online (Word, PowerPoint, Excel, and OneNote), 1 TB of OneDrive storage, Yammer, and SharePoint sites. Some schools allow teachers and students to install the full Office applications on up to 5 PCs or Macs for free. If your school provides this additional benefit, you’ll see the Install Office button on your Office 365 home page after you complete sign-up. Increasingly Gaia is setting up Office 365 for our education clients. This is  a migration of service to the Cloud that was formerly delivere...

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